Chapter IV – Resource Management

A. Concepts and Principles

NIMS

1. Concepts.  The underlying concepts of resource management in this context are that

• It provides a uniform method of identifying, acquiring, allocating, and tracking resources.
• It uses effective mutual-aid and donor assistance and is enabled by the standardized classification of kinds and types of resources required to support the incident management organization.
• It uses a credentialing system tied to uniform training and certification standards to ensure that requested personnel resources are successfully integrated into ongoing incident operations.
• Its coordination is the responsibility of EOCs and/or multiagency coordination entities, as well as specific elements of the ICS structure.

·         It should encompass resources contributed by private sector and nongovernmental organizations.

IV-A-1

(Page 43)

NIMS Derived Compliance Statement(s)

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to address the underlying concepts of resource management, including:

1.

a uniform method of identifying, acquiring, allocating, and tracking resources.

 Yes   No

2.

effective mutual-aid and donor assistance.

 Yes   No

3.

standardized classification of kinds and types of resources required to support the incident management organization.

 Yes   No

4.

a credentialing system tied to uniform training and certification standards.

 Yes   No

5.

coordination that is the responsibility of EOCs and/or multiagency coordination entities, as well as specific elements of the ICS structure.

 Yes   No

6.

encompassing resources contributed by private sector and nongovernmental organizations.

 Yes   No

Chapter IV – Resource Management

A. Concepts and Principles

2. Principles

NIMS

c. Categorizing Resources.  Resources are categorized by size, capacity, capability, skill, and other characteristics.  This makes the resource ordering and dispatch process within jurisdictions, across jurisdictions, and between governmental and nongovernmental entities more efficient and ensures that ICs receive resources appropriate to their needs.

IV-A-2-c

(Page 44)

NIMS Derived Compliance Statement(s)

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure its resources are categorized by:

1.

size.

 Yes   No

2.

capacity.

 Yes   No

3.

capability.

 Yes   No

4.

skill.

 Yes   No

Chapter IV – Resource Management

A. Concepts and Principles

2. Principles

NIMS

e. Effective Management of Resources.  Resource managers use validated practices to perform key resource management tasks systematically and efficiently.  Examples include the following:

(1)      Acquisition Procedures.

Used to obtain resources to support operational requirements. Preparedness organizations develop tools and related standardized processes to support acquisition activities.  Examples include mission tasking, contracting, drawing from existing stocks, and making small purchases.

(2)     Management Information Systems.

Used to collect, update, and process data; track resources; and display their readiness status.  These tools enhance information flow and provide realtime data in a fast-paced environment where different jurisdictions and functional agencies managing different aspects of the incident life cycle must coordinate their efforts.  Examples include geographical information systems (GISs), resource tracking systems, transportation tracking systems, inventory management systems, and reporting systems.

(3)      Ordering, Mobilization, Dispatching, and Demobilization Protocols.

Used to request resources, prioritize requests, activate and dispatch resources to incidents, and return resources to normal status.  Preparedness organizations develop standard protocols for use within their jurisdictions.  Examples include tracking systems that identify the location and status of mobilized or dispatched resources and procedures to “demobilize” resources and return them to their original locations and status.

IV-A-2-e

(Page 44)

NIMS Derived Compliance Statement(s)

1.

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure resource managers use validated practices to perform key resource management tasks systematically and efficiently, including acquisition procedures; management information systems; and ordering, mobilization, dispatching, and demobilization protocols.

 Yes   No

Chapter IV – Resource Management

B.  Managing Resources

NIMS

3.  Inventorying Resources.  A key aspect of the inventorying process is determining whether or not the primary-use organization needs to warehouse items prior to an incident.  Resource managers make this decision by considering the urgency of the need, whether there are sufficient quantities of required items on hand, and/or whether they can be produced quickly enough to meet demand. Another important part of the process is managing inventories with shelf life or special maintenance considerations.  Resource managers must build sufficient funding into their budgets for periodic replenishments, preventive maintenance, and capital improvements.

IV-B-3

(Page 46)

NIMS Derived Compliance Statement(s)

1.

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure that the resource inventory process includes a determination of whether or not the primary-use organization will warehouse items prior to an incident.

 Yes   No

2.

The jurisdiction’s resource managers build sufficient funding into their budgets for periodic replenishments, preventive maintenance, and capital improvements.

 Yes   No

Chapter IV – Resource Management

B.  Managing Resources

NIMS

4. Identifying Resource Requirements.  Resource managers identify, refine, and validate resource requirements throughout the incident life cycle.  This process involves accurately identifying (1) what and how much is needed, (2) where and when it is needed, and (3) who will be receiving or using it.  Resources to be identified in this way include supplies, equipment, facilities, and incident management personnel and/or emergency response teams.  If a requestor is unable to describe an item by resource type or classification system, resource managers provide technical advice to enable the requirements to be defined and translated into a specification.  Because resource availability and requirements will constantly change as the incident evolves, all entities participating in an operation must coordinate closely in this process.  Coordination begins at the earliest possible point in the incident life cycle.

IV-B-4

(Page 46)

NIMS Derived Compliance Statement(s)

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure that resource managers:

1.

identify, refine, and validate resource requirements throughout the incident life cycle by accurately identifying what and how much is needed, where and when it is needed, and who will be receiving or using the resource.

 Yes   No

2.

are able to provide technical assistance to define and translate requirements into a specification when a requestor is unable to describe an item by resource type or classification system.

 Yes   No

Chapter IV – Resource Management

B.  Managing Resources

NIMS

5. Ordering and Acquiring Resources.  Requests for items that the IC cannot obtain locally are submitted through the local EOC or multiagency coordinating entity using standardized resource-ordering procedures.  If the servicing EOC is unable to fill the order locally, the order is forwarded to the next level—generally an adjacent local, State, regional EOC, or multiagency coordination entity.

IV-B-5

(Page 46)

NIMS Derived Compliance Statement(s)

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure:

1.

requests for items that the IC cannot obtain locally are submitted through the local EOC or multiagency coordination entity using standardized resource-ordering procedures.

 Yes   No

2.

that if a resource order cannot be filled by the local EOC or multiagency coordination entity, the order is forwarded to the next level (generally an adjacent local, State, regional EOC, or multiagency coordination entity).

 Yes   No

Chapter IV – Resource Management

B.  Managing Resources

NIMS

6.  Mobilizing Resources.  Incident personnel begin mobilizing when notified through established channels.  At the time of notification, they are given the date, time, and place of departure; mode of transportation to the incident; estimated date and time of arrival; reporting location (address, contact name, and phone number); anticipated incident assignment; anticipated duration of deployment; resource order number; incident number; and applicable cost and funding codes.  The resource tracking and mobilization processes are directly linked. When resources arrive on scene, they must formally check in.  This starts the on-scene in-processing and validates the order requirements.  Notification that the resource has arrived is sent back through the system.

For resource managers, the mobilization process may include equipping, training, and/or inoculating personnel; designating assembly points that have facilities suitable for logistical support; and obtaining transportation to deliver resources to the incident most quickly, in line with priorities and budgets.

EOCs and Incident Management Teams (IMTs) take direction from standard interagency mobilization guidelines at the national, regional, State, local, and tribal levels.

Managers should plan and prepare for the demobilization process well in advance; often at the same time they begin the resource mobilization process. Early planning for demobilization facilitates accountability and makes transportation of resources as efficient, costs as low, and delivery as fast as possible.

IV-B-6

(Page 47)

NIMS Derived Compliance Statement(s)

1.

The jurisdiction has implemented and institutionalized established notification channels for mobilizing incident response personnel.

 Yes   No

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure that initial mobilization notifications include:

2.

date, time, and place of departure.

 Yes   No

3.

mode of transportation to the incident.

 Yes   No

4.

estimated date and time of arrival.

 Yes   No

5.

reporting location (address, contact name, and phone number).

 Yes   No

6.

anticipated incident assignment.

 Yes   No

7.

resource order number.

 Yes   No

8.

incident number.

 Yes   No

9.

applicable cost and funding codes.

 Yes   No

The jurisdiction has implemented and institutionalized processes, systems, procedures, and/or plans to ensure that: